Reimbursements/Payment Authorizations (Check Requests)

Type of Expenditure:

Payment Authorization/Reimbursement. 

Applies To:

Expenses not covered by payroll, travel and purchase order procedures:

• Vendor Payment that does not have an approved purchase order.
• Expense Reimbursement
• Other (to authorize payments to independent contractors after contract agreement is signed, stipends, differences >$50 between PO and Vendor Invoice)

Limits:

Vendor Payment Authorizations: $9,999.99

Expense Reimbursement: $9,999.99

Submit ACH with the Check Request Form:

For faster payment, sign up for electronic payment/ACH through ACH Form on the Forms & Guides page. Submit along with your request.

Request Form:

Request to pay a vendor or an individual to reimburse an expense or expenses through an Electronic Check Request form via OnBase. See Submitter's Guides for details.

• Check Request - Staff & Student Employee, after logging into the CSUN Portal: HR->Forms & Policies->Employee Forms->TUC Check Request Form
• Check Request - Faculty, after logging into the CSUN Portal: Faculty->Faculty Forms->TUC Check Request Form

Responsible For Initiating:

Principal Investigator. CSUN staff or student employee also has access to the electronic check request form via CSUN portal. 

Required Signatures for Approval:

Principal Investigator (or authorized signer). Requests will route automatically to approvers.

Submission:

Submit to TUC at least 15 business days ahead of when the payment is needed. 

Vendor Payment Authorization:

Check Requests can be used to authorize the payment of vendor invoices for goods and services that have not been procured via Purchase Order, up to an amount of $9,999.99.