Modification to Travel Restrictions - Essential Travel Request Process for research & creative activities to be reimbursed by TUC (effective June 1, 2021)

Dear Principal Investigators and Research Administrators:

The Provost Office has announced the modification to travel restrictions on essential travel request process.

The Office of the Chancellor recently released modifications to systemwide travel restrictions, which lifted systemwide travel restrictions effective June 1, 2021 and provide campus presidents the authority to establish guidelines and processes for approval of travel. The current essential travel application process for employee travel through “myCSUNglobe” will be eliminated and replaced with a requirement that the travel authorization include documentation of approval by the appropriate divisional vice president. In light of current regional, national and international conditions, faculty, staff and students should expect that divisional VPs will continue to maintain a conservative approach in granting travel approvals. 

All travel for research and creative activities, to be reimbursed by TUC, will need to complete the form called Essential Travel Request Form (please request the form from your Post-Award liaison) effective June 1, 2021. Similar to the Essential Travel Application in myCSUNglobe, this form will need to be approved by the College Dean and Provost Office. The Provost Office has dedicated one email address for these requests. Please direct all questions to provoffice@csun.edu.  

Please note that without the approved Essential Travel Request form, TUC will not be able to reimburse the traveler. 

I have outlined the updated TUC travel procedures, which hopefully provides a helpful guide when submitting your travel request. 

Type of Travel	Procedure	Form(s) needed
Domestic and Local travel	1. Complete the Essential Travel Request Form  2. Once signed, email the form to provoffice@csun.edu. 3. The request will be reviewed. 4. The form will be returned to sender.  5. Traveler/requestor will send the signed form to thuy.wong@csun.edu if travel will be funded by a sponsored project. 6. Traveler must attach the form to the eTravel travel authorization (TA) or approval of  travel request form. Please refer to the TUC travel guidelines regarding requirement for submitting travel authorization for domestic travel. 7. Submit expense report within 60 days after the last day of your trip.	Essential Travel Request Form (please reach out to your Post-Award liaison for the form)
Traveling to a banned state   For the list of banned states, please refer to this link.	1. Complete the Essential Travel Request Form and Request for Approval of Travel to Prohibited States Under Assembly Bill 1887. 2. Once signed, email the forms to provoffice@csun.edu. 3. The request will be reviewed. 4. The forms will be returned to sender.  5. Traveler/requestor will send the signed forms to thuy.wong@csun.edu if travel will be funded by a sponsored project. 6. Traveler must attach the signed forms to the eTravel travel authorization or approval of travel request form. 7. Submit expense report within 60 days after the last day of your trip.	Essential Travel Request Form (please reach out to your Post-Award liaison for the form) Request for Approval of Travel to Prohibited States Under Assembly Bill 1887
International travel	1. Complete the Essential Travel Request Form  2. Once signed, email the form to provoffice@csun.edu. 3. The request will be reviewed. 4. The form will be returned to sender.  5. Traveler/requestor will send the signed form to thuy.wong@csun.edu if travel will be funded by a sponsored project. 6. Traveler will submit a myCSUNglobe application for insurance coverage. 7. Traveler must attach the signed form and myCSUNglobe insurance coverage email to the eTravel travel authorization or approval of travel request form. 8. Submit expense report within 60 days after the last day of your trip.	Essential Travel Request Form (please reach out to your Post-Award liaison for the form) myCSUNglobe

Please note the following:

1. For group travel, lead PI may submit or complete one Essential Travel Request form for the entire group. A list of travelers in the group must be attached with the Essential Travel Request form.
2. Essential Travel Request form may cover an entire term/semester.

Current travel and reimbursement guidelines are posted on this link.

Please reach out to Thuy Wong, TUC eTravel Analyst, if you have any questions.

Thank you,

Grace Slavik, Associate Director, Post-Award