CFS Transition and TUC Closing of Fiscal Year 20-21 Reminder

Dear Principal Investigators and Research Administrators:

Beginning July 1, 2021, CSU’s Common Financial System (CFS) will become the system of financial record for all CSUN Auxiliaries, including TUC. For the past year and a half, TUC has been working with CSUN Financial Systems and Technical Support to transition from the current financial system, Auxiliary PeopleSoft Financials (AUX), to CFS. With this transition, you will see a significant change in chart of accounts as we will need to adapt to a new set of accounts used in CFS.

A full list of current AUX chart of accounts with the corresponding CFS accounts can be found in this link. Budget Balance Available (BBA) reports will continue to have AUX accounts until July 1, 2021.

Beginning July 6, 2021, two BBA reports will be available to the PIs in the Post-Award website until FY 2020-2021 is closed. This is a common practice during yearend as July reports will not have any expenditures incurred on or before June 30 until cumulative expenditures rollover to the next fiscal year. This means users will need to combine the totals of the two reports below to get the available balance in the project.

1. June 2021 BBA reports will contain budget and expenditures posted as of June 30, 2021.
2. July 2021 reports will show expenditures posted on and after July 1, 2021. It will also show the new CFS accounts for your budget. Users must use the new CFS accounts when submitting requests and reimbursements starting July 6, 2021.

The same format will be used for Detail Trial Balance (DTB) reports. PIs will receive two DTB reports via email until FY 2020/2021 is closed.

We expect to complete the rollover of the June data to the July reports by the end of July. Once FY 2020-2021 is closed, users will only see one BBA report in the website with the cumulative totals, and PIs will receive one DTB report per project via email.

I have also included below the FY 2020/2021 closing calendar as a reminder of the upcoming due dates.

As much as we have been preparing for this transition, we will still expect a delay in the disbursement of purchase orders and checks in the initial days of FY 2021/2022. We appreciate your patience and support as we are going through this transition.

For assistance, please contact me or your Post-Award liaison.

Sincerely,
Grace Slavik, Associate Director, Post-Award

Due Date	Type of Request	Action	Questions? Please contact…
June 18, 2021 at 5PM	Purchase Orders	Review and submit all unsigned completed purchase orders as an email attachment to aptuc@csun.edu. Please remove or redact any level 1 protected data information on the form (https://www.csun.edu/it/protected-data) if there are any. TUC Accounts Payable will then route the forms via Adobe Sign for signature approval. Any purchase orders submitted after June 18, 2021 will be processed on July 1, 2021 to give our staff time to properly encumber pending purchase order prior to year-end.	Stacey Lord
June 30, 2021 at 10AM	eTime and Salary Payment Authorization Smartsheet Requests	Review and approve all payroll for work performed in FY 20/21.	TUC Payroll
June 30, 2021 at 10AM	Additional Pay Requests for work performed on or before June 30, 2021	All additional pay requests for work performed on or before June 30, 2021 must be fully approved in payment authorization, or accrued in the project (please see Accruals below).	Your Post-Award Liaison
June 30, 2021 at 5PM	Cost Transfer Requests	Review your detail trial balance report(s) and submit all cost transfer requests for expenditures incurred in Fiscal Year 2020/21	Your Post-Award Liaison
July 2, 2021 at 5PM	Reimbursement Requests/Check Requests	Review, approve and submit via electronic TUC check request all outstanding reimbursement requests incurred in fiscal year 2020/2021. TUC Electronic Check Request is available in myNorthridge portal under The University Corporation pagelet. Attached are the submitter and approver guides to assist you in submitting your requests. Guidelines and questions regarding check request can be found in https://www.csun.edu/sponsoredprograms/reimbursements.	Your Post-Award Liaison
July 2, 2021 at 5PM	TUC P-card	Allocate and code transactions in US Bank website, and report any purchases incurred during 6/18/21 to 6/31/21	Your Post-Award Liaison
July 2, 2021 at 5PM	Accruals	Report all individual expenses over $5,000 that were incurred in Fiscal Year 2020/21 but not yet booked as actual expenditures to me or to your Post-Award liaison. Please report each expense allocating it to an account, fund, department and project ID, providing a description of the expense and the time the expense is incurred. Please ensure that you meet the July 2nd deadline. Expenditures incurred in Fiscal Year 2020/21 and not reported to TUC by this due date will not be included, and therefore, would misstate our financial statement.	Your Post-Award Liaison or Grace Slavik