March 11, 2024
Good morning, Principal Investigators and Research Administrators:
We hope you spring semester is coming along well. I want to send a few important reminders before spring break.
New hires (individuals paid via payroll), Timekeeping, and Overtime
If you plan to hire new employees in your sponsored project, or on your TUC A and/or E funds, please remember that individuals must complete the new hire sign in process prior to allowing them to work.
Federal regulations require all employers to verify that individuals are authorized to work in the United States. The Form i-9 (Employment Eligibility Verification) must be completed for every new employee (including citizens and noncitizen nationals of the United States) BEFORE their first day of work. Furthermore, failure to comply with these requirements may result in civil penalties incurred by The University Corporation and CSU Northridge. In addition, per the Internal Revenue Service (IRS), TUC will need to validate that the individual has a valid Social Security Card and number. Please note that TUC is a separate employer from CSUN.
Timesheets are used as a means of accurately recording hours worked and calculating pay. In order to remain compliant with Federal and State payroll regulations, all TUC employees must submit a timesheet semi-monthly according to the Payroll Schedule. These timesheets must be completed and approved timely.
Under federal law, employers must pay non-exempt employees for all reported and unreported work hours they know or have reason to believe have been performed. This is true even if the work wasn't authorized or scheduled in advance.
Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu, or your Post-award liaison, if you have specific questions not addressed in the FAQ page.
Additional Pay – Spring Break 2024 (DUE: March 23, 2024)
Additional pay system for spring break 2024 is open. All spring break 2024 pre-authorization requests must be submitted by March 23, 2024. After this date, you will not be able to enter any new requests for spring break 2024.
Below are the guidelines for submitting additional pay on any sponsored project for spring break 2024:
- Only AY faculty may apply for spring break additional pay. If you have any questions regarding this matter, please contact the Office of Faculty Affairs.
- AY faculty can submit up to 6 days (125% time), however, AY faculty can only claim up to 5 days (100%) in federal and federal pass-through projects.
- Links to TUC additional pay top 10 tips and training guide.
Please feel free to contact your Post-Award liaison if you have any questions.
Detail Trial Balance (DTB) Reports delivery this week
We are aware that some of you may not have received the DTB reports yesterday. It seems that any DTB reports sent prior to 4:50AM yesterday did not receive the DTB reports. A ticket has already been submitted through CSUN TopDesk. If you need a DTB report this week, please reach out to your Post-Award liaison. We apologize for the inconvenience.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services