The administration of sponsored programs at California State University, Northridge is organized according to the 'Parallel Structure Model'.
Pre-Award and selected post award issues (such as no cost-extensions) are handled by the Pre-Award office.
Post-Award issues are handled on the auxiliary side by The University Corporation (TUC). The following parties are involved with the post-award administration of sponsored programs:
- Principal Investigator (PI)
- Pre-Award office, CSUN
- Post-Award office, The University Corporation (TUC)
- Dean's Offices of the Colleges
The segregation of duties and responsibilities are as follows:
1. Principal Investigator (PI)
Pre- and Post-Award Activities
- General management of the grant
- Execution of the project
- Submittal of technical / progress reports
- Ensuring cost matching
- Submittal of cost matching reports
2. Research of Sponsored Programs, Pre-Award Office
Pre-Award Activities
- Assistance w/ identification of funding sources
- Assistance w/ development of project budget
- Assistance w/ development of proposal
- Proposal Submission
- Negotiation with grantor
Post-Award Activities
- Award notification
- No-cost extensions
- Liaison between university and grantor regarding amendments in existing awards
- Compliance animal/human subjects
- Research misconduct
3. The University Corporation (TUC)
Post-Award Activities
Project Accounting /Compliance
- Approval of project related hiring
- Approval & processing of project related expenditures (Purchase Orders, Check Requests, Timesheets, Salary Payment Authorizations, Faculty Release Time Reimbursement, Indenpendent Contractor)
- Budget revision
- Project accounting / budget monitoring
- Ensuring compliance with finance related grant regulations
- Maintaining financial records
- Invoicing the grantor / Processing of receipts
- Preparation and submittal of financial reports to grantor
- Distribution of financial reports to Principal Investigators & Managers of Academic Resources
- A-133 Single Audit / Special Audits
- Subrecipient Monitoring (A-133 Audit Reports)
- Effort Reporting
- Asset Management
- Obtaining necessary insurance coverage
Payroll
- Payroll Processing
- Vacation/absence time monitoring
Human Resources
- Hiring, change of status and termination of project staff
- Benefits (Health, Dental, Retirement, Insurances)
4. Dean's Office
Pre- and Post-Award Activities
- General assistance
- Cost matching assistance
- Processing faculty release time