HR

HR News Updates | August 2023

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lick through each link below to learn about various resources and updates. We invite you to regularly visit the Human Resources webpage for more information regarding other important updates.

Mark Your Calendar: Benefits Annual Open Enrollment | September 18 - October 13

The 2023 Open Enrollment period will take place Monday, September 18th through Friday, October 13, 2023!

Changes made during the 2023 Open Enrollment will take effect January 1, 2024. “

Your Health is Your Wealth: Make an Investment in Yourself”

A virtual Open Enrollment Benefits Fair will take place Thursday, September 18th from 11:00-2:00 p.m.

An in-person Benefits and Wellness Fair is pending for Thursday, October 5th.  More information to follow in September.

Fall 2023 Student Hiring and Processing Webinar | August 2

If you are responsible for transacting the hiring and processing of student assistants and academic student personnel, tune in Wednesday, August 2nd from 10:00 to 11:00 AM for our Fall 2023 Student Employee Hiring Webinar with Erick Cuevas!

Fall 2023 Academic Personnel Hiring and Processing Webinar | August 3

If you are responsible for transacting the hiring and processing of academic personnel, tune in Thursday, August 3rd from 10:00 a.m. to 12:00 p.m. for our Fall 2023 Academic Personnel Hiring Webinar with Erick Cuevas!

CalPERS Webinar: Power of Attorney | August 16

Wednesday, August 16, 2023, 11:00 a.m. to 11:25 a.m.

Description:

What would happen if you became unable to act on your own behalf? A CalPERS Special Power of Attorney allows you to designate representatives to perform important duties as it relates to your CalPERS business. In this video, we'll provide step-by-step instructions on how to fill out the Power of Attorney, as well as the duties and limitations your representatives may have.

Facilitated by:

CalPERS Staff

Location:

Online, Connection information provided upon registration

Registration:

Note: Registration closes at midnight the evening before the webcast airs. 

2023 Thrive Thursday Webinar Series: Smart Grocery Shopping & Label Reading | August 17

Thursday, August 17, 2023 - 12:00pm to 1:00pm

Description:

Most people are aware of the dangers of too much time in the sun. In today's webinar, you will learn about ultraviolet rays and what you can do to prevent sun damage. You will also be able to identify the signs of heat-related illness and ways to cool down. You will be invited to create a realistic action plan that will help you take positive steps toward avoiding heat related illness.

Facilitated By:

Presented by Kaiser Permanente in partnership with CSUN Benefits Administration. You do not need to be a Kaiser Permanente member to participate in this program.

Location:

Online, Pre-Registration Required

Join us: 

Thrive Thursday Webinar Series

You can view a pdf of the image below here

CSU & Fidelity: Various Financial Planning Workshops | August 29

Join the CSU and Fidelity for an upcoming virtual Ask Fidelity Session where your local Fidelity planner will share important updates related to your workplace savings plan and provide you with resources to stay on track to meet your financial goals, as well as share information and strategies on other financial topics.  

You can register to attend one or more of the following webinars.  Select the date/title to register; Connection information provided upon registration.

Topic Overview & Schedule:

LifeMatters Webinar: Becoming Your Own Advocate | Pre-Recorded - Available Throughout August

LifeMatters Webinar: Becoming Your Own Advocate | Pre-Recorded - Available Throughout August

Description:

Learn to empower yourself and stand up for what you want and need.

Location:

Online: Available as a prerecorded webinar throughout July.

Facilitated By:

LifeMatters

To access the webinars:

  • Go to www.mylifematters.com/my/webinars and follow the directions on that page. If you need the LifeMatters password, please log into the CSUN Portal here.
  • For live webinars, click on the link for the webinar you would like to attend and follow the registration instructions. You must register prior to the start of the webinar to attend.
  • Transcripts for non-captioned, archived webinars are available upon request.
  • If you are unable to attend the live webinar, it will be available in the WorkLife Balance Webinar archive

As a Cal State University Northridge employee, when you or your family members (your dependents and permanent household members) need helpful guidance, problem assessment, short-term counseling, and/or referral to local resources, your LifeMatters@CSUN program (administered by Empathia Pacific, Inc.) is just a phone call away, and it is available on a live basis, 24 hours a day/7 days a week.

For Direct Assistance (Free & Confidential), call LifeMatters at 1-800-367-7474

         Or, 

If you need the LifeMatters password, please log into the CSUN Portal here.

Celebrating a Birthday In September? Complete CalPERS Dependent Re-Verification Requirement | Deadline: September 1

Dependent Re-verification (DRV) is the process of re-verifying the eligibility of your spouse, domestic partner, children, stepchildren, and domestic partner children (family members) enrolled for state health and dental benefits. Government Code section 22843.1 mandates re-verifying the eligibility of your family members. Government Code section 22959 authorizes extending this review to your family members enrolled for dental benefits.

  • The eligibility of your family members will be re-verified once every three years. The re-verification period is based on your birth month. Employees born during the following months are required to re-verify family members during 2023: March, June, September and December. 
  • For those employees with birthdays in September, you do not need to send in the Dependent Eligibility Verification Affidavit mailed to you by CalPERS. As a sustainable and convenient alternative, you will receive an email from Adobe Sign allowing you to complete your required Dependent Eligibility Verification Affidavit and attach the required documents. 

Please complete and submit your required documents prior to September 1, 2023 in order for your dependent(s) to continue receiving health coverage and avoid cancellation on October 1, 2023.

2023-2024 Payroll Calendars and Holiday Schedule Available

Plan your 2023-2024 year with the Pay Calendars and Holiday Schedule available here.

Activate Your Free Premium Membership to CALM

Take advantage of your newest benefit as a CSUN Employee

Whether you have 30 seconds or 30 minutes, Calm’s diverse content library offers resources to suit your schedule and needs. Explore guided meditations and specialized music playlists to help with stress and focus, mindful movement video and audio, relaxing Sleep Stories, tailored content for children, wisdom-filled masterclasses led by experts, and much more.

Employees with Kaiser Permanente as their health plan provider already have access to Calm and may sign-up directly through Kaiser. All other state-side employees should simply follow the instructions below to gain full access to Calm - the #1 app for mental fitness.

To Get Started

  • Visit the following link: Calm for CSUN Employees
  • Sign up with your personal email address (or log in to an existing account)
  • Validate your work email address or Employee ID

Once complete, you can download the Calm app and log into your new account. Your Calm subscription gives you unlimited access to the full library of content at calm.com and in the Calm app. In fact, you can now share your Calm subscription with up to 5 additional devices with your same login credentials. Enjoy the perks of Calm with your family and loved ones – all while becoming happier and healthier together! Calm's mobile app elements are accessible to mobile assistive technology such as screen readers like VoiceOver for iOS and Talkback for Android and these devices' native live-captioning and subtitle capabilities. If you do not have this assistive technology on your device, you can use Calm's web app to utilize their assistive technology.

Sign up for one of Calm’s Live Employee Welcome Sessions to learn more.

Please note that Calm only shares aggregated user data. For more information, see their privacy policy at calm.com/privacy.

Visit the HR Benefits Calm website for more information and FAQs.

Are You Aware of the Value of Your Total Compensation?

Total compensation includes your salary and the value of your benefit package, based on your appointment type.

As an employee of the CSU system, you have comprehensive health and retirement benefits. To see the equivalent value of your total compensation, use the Total Compensation Calculator.

To view the most current CSU Employee Benefits Summary visit https://www.csun.edu/benefits/employee-benefits-summary.

Take Advantage of the Dynamic Duo: Direct Deposit and Cal Employee Connect

Direct Deposit is a convenient way to automatically deposit all of your net earnings into the financial institution of your choice. Once you enroll, all your payments, including supplemental payments such as overtime, awards/bonuses, etc., are transferred to your financial institution. Your enrollment in Cal Employee Connect (CEC) allows you to conveniently and securely view your payroll statements and W-2's online, 24/7. 

Direct Deposit - Enrollment Overview

View more information about Direct Deposit for CSUN employees here.

1. Log into your Cal Employee Connect (CEC) account
2. Select Employee Services > Direct Deposit

a. Submitting a direct deposit form via CEC requires the employee to be on campus or connected to the CSUN VPN.

3. Follow the instructions to fill out the form and submit

a. Enrollment takes 2 pay cycles (30 to 60 days)

Cal Employee Connect

Cal Employee Connect (CEC) allows CSUN employees to securely view up to four (4) years of their earnings statements and W-2’s, along with personal information online. Cal Employee Connect reduces state costs and workload by providing a tool for all state employees to access their earnings information electronically.

CEC offers a range of tools to help you view your earnings, including a feature to compare statements side-by-side. To learn more about CEC or how to enroll, visit here.

How to Report COVID-19 Cases or Potential Exposure

How to Report COVID-19 Cases or Potential Exposure

Please complete one of the following forms to report a case of COVID-19 or possible exposure to someone with COVID-19.