Run SOC Reports

This is a tutorial only. No login is required.  

INTRODUCTION

This guide reviews how CSUN staff granted security access to the Schedule of Classes (SOC) run reports to audit class data in SOLAR.

IMPORTANT! During peak registration periods, avoid system slow down by waiting for one report to finish before submitting a second one. Do not run the same report more than once just because SOLAR did not complete it the first time. If a report is stuck in queue, report the problem to your SOLAR Coordinator. Every attempt to free up the queue will be made.

Learn about:

• How to Cancel a Report
• View Report Descriptions

Step 1

1. Log into myNorthridge Portal.
2. Under the Staff Tab, click SOLAR SA.
3. Click Schedule of Classes - Reports.

Step 2

The Schedule of Classes - Reports menu displays.

Menu may differ based on access roles.

1. Select the desired report. 

Step 3

The Find an Existing Value page displays.

The Run Control ID is your 9-digit CSUN ID. Performance issues may occur if IDs are not unique. It will also help when troubleshooting report-related issues.

Establish your CSUN ID as a Run Control ID (only need to do this once), click the Add a New Value tab. Enter your 9-digit CSUN ID (no spaces) in the Run Control ID field and click the Add button.

1. Click Search to view a list of Run Control IDs.
2. From the Search Results, select your 9-digit CSUN ID number. 

Step 4

The Selection Criteria page displays.

Enter *Required fields:

1. Enter a *Term.
2. Enter a *Session. Prevent report errors by selecting the correct session especially for summer.
3. Enter the *Acad Org.
   
4. Enter the desired Enroll Type. Click the magnifying glass to view options.
5. Leave the Census box unchecked to reflect numbers through the current date. To retrieve census data (data reported to the CO), check the Census box. It must be the day AFTER census (20th day of instruction) when data is frozen as part of the permanent recorded in SOLAR.
6. In the Class Status area, check one or more boxes.
7. Select Report Options. Click the magnifying glass to view format options.
8. Click the Save button to save criteria entries.
9. Click the Run button to submit the report to SOLAR.

Step 5

The Process Scheduler Request page displays.

The fields on this page automatically populate from system defaults. There is no need to change them unless you want to change the Type (Web or Email).

1. Verify that the Server Name is PSUNX.
2. Verify that the *Type is Web. For email distribution, select Email and then click the Distribution link to enter one or more recipients (caution: reports are not stored in SOLAR when sending them by email).
3. Verify that the *Format is PDF. For email distribution, keep as PDF. Reports are formatted and will output correctly.
4. Click OK.

Step 6

SOLAR will return you to the Selection Criteria page and assign a Process Instance number (under the yellow Run button).

Click the Process Monitor link to view the report status (queued, processing, success).

Step 7

The Process List page displays the status of one or more reports.

1. When the words Success and Posted display, the report is ready. 
2. Click the Details link to go to the Process Detail page to open the report.
3. Click View Log Trace link to view the output report. 
4. Click the report (*.pdf in this example) and then save it to your computer.

SOLAR could be a slower than usual during peak registration periods. To determine if a report is stuck in queue or processing, check the Run Status column on the Process List page. 
IMPORTANT ! Never run the same report twice. It could slow or halt the processing of all reports for all users!