Day 1

Communication Item:

 Discuss:

• Culture of the office, division
• Who’s Who and reporting structure
• Attire
• What and What not to wear guidelines
• Mata-tude Tuesday & Spirit Friday
• Office supplies
• Compliance Training
• Attendance
• Sick leave, vacation

  Discuss and plot out first two weeks

• Use meeting and training schedules developed earlier

  Discuss and plot out first project
  Discuss and review:

• How to report an emergency (911)
• How to report an injury
• How to report a facilities issue/concern (2222)
• Have employee view CSUN Active Shooter & The Survival Mindset video.
• Emergency & Evacuation Procedures

  Confirm Data Security Training is complete (If access is available)

 Action Item:

  Meet / Greet the employee in person
  Escort the employee to Human Resources (UN 165) at 8:30 AM to complete the Sign-In Process
  If employee does not yet have a CSUN ID Card / Photo, it can be obtained at Admissions & Records after completing Sign-In at Human Resources.
  Have the employee obtain parking arrangements (as needed)

• A CSUN ID is needed to purchase a long-term parking permit

  Provide a tour of office with introductions to office-mates and persons identified to be shadowed or assist in training. (See Work Location Tour Pointers) Arrange to have lunch with employee or employee with colleagues
  Provide employee with copy of Position Description

• Begin discussion on expectations around the job and its responsibilities.
• This is also a good time to cover other behavioral expectations and office culture.

  Obtain and Record Contact and Emergency Contact information
  Allow non-structure time for the employee to become familiar with or set-up their work area.
  Meet with the employee toward the end of the day for check-in.

 Office Access & Equipment

  Sign-Out keys, Omni Codes – Items necessary for physical access

• Building, Office, File Cabinets

  Review phone and voicemail set-up

• Reset code

  Review email and calendaring system and office practices
  Provide list of and instructions for shared drives, and list serves
  Provide for instruction on use of office equipment (copiers, printers, etc.) and inter-office and external mail.

Click here to print a complete OnBoarding Staff - Manager's Checklist (pdf)
 Click here to print a complete OnBoarding Staff - Manager's Checklist (doc)