HR News Updates | June 2022

The University will be closed on Monday, May 30, 2022, in observance of Memorial Day. Classes will not be in session and most campus offices will be closed.

Plans are being finalized for CSUN to celebrate the 56th Annual Staff Service and Recognition of Excellence Awards Event on July 7, 2022 from 8:30 to 11:00 a.m. This event recognizes employees who have achieved milestones in five-year increments of dedicated service to the University.  At this year's event, we expect to honor nearly 300 employees recognized for collectively providing more than 3,200 years of service to the University!

Is it your time to be recognized? Please review the following list of employees scheduled to be recognized at 2022 Staff Service Award Nominees. 

If you believe that your name should be on the list, but it is not, or, your name is on the list and you believe it should not be, please submit the 2022 Staff Service Award Honoree List Inquiry Form by June 10th or contact Heather Kennedy at Heather.Kennedy@ csun.edu.

The event will also be available via live-stream.

Tuesday, June 14, 2022 - 2:00pm to 3:00pm

Location:

Online

Description:

Join us: 

Wednesday, June 15, 2022, 11:00 a.m. to 11:20 a.m.

Location:

Online, Pre-Registration Required

Facilitated by:

CalPERS Staff

Description:

Gain a better understanding of your options for your CalPERS contribution if you leave employment before retirement.

Register

Note: Registration closes at midnight the evening before the webcast airs. Our webcasts are presented on YouTube.

Description:

Learn how you can help to create a welcoming, inclusive environment at home, work, school and in your community.

Location:

Online: Available as a prerecorded webinar

Facilitated By:

LifeMatters

To access the webinars:

• Go to www.mylifematters.com/my/webinars and follow the directions on that page. Please sign in with your company password - MATADORS
• For live webinars, click on the link for the webinar you would like to attend and follow the registration instructions. You must register prior to the start of the webinar to attend.
• Transcripts for non-captioned, archived webinars are available upon request.
• If you are unable to attend the live webinar, it will be available in the WorkLife Balance Webinar archive

Dependent Re-verification (DRV) is the process of re-verifying the eligibility of your spouse, domestic partner, children, stepchildren, and domestic partner children (family members) enrolled for state health and dental benefits. Government Code section 22843.1 mandates re-verifying the eligibility of your family members. Government Code section 22959 authorizes extending this review to your family members enrolled for dental benefits.

• The eligibility of your family members will be re-verified once every three years. The re-verification period is based on your birth month. Employees born during the following months are required to re-verify family members during 2021: January, April, July and October.
• For those employees with birthdays in August, you do not need to send in the Dependent Eligibility Verification Affidavit mailed to you by CalPERS. As a sustainable and convenient alternative, you will receive an email from Adobe Sign allowing you to complete your required Dependent Eligibility Verification Affidavit and attach the required documents. Please complete and submit your required documents prior to July, 30th 2022 order for your dependent(s) to continue receiving health coverage and avoid cancellation on 9/1/2022.

For more information visit the following page: Health Care Dependent Re-Verification

Human Resources is pleased to introduce the Calm app as our newest employee wellness resource!

Whether you have 30 seconds or 30 minutes, Calm’s diverse content library offers resources to suit your schedule and needs. Explore guided meditations and specialized music playlists to help with stress and focus, mindful movement video and audio, relaxing Sleep Stories, tailored content for children, wisdom-filled masterclasses led by experts, and much more.

Employees with Kaiser Permanente as their health plan provider already have access to Calm and may sign-up directly through Kaiser.

All other state-side employees should simply follow the instructions below to gain full access to Calm - the #1 app for mental fitness.

To Get Started

• Visit the following link: Calm for CSUN Employees
• Sign up with your personal email address (or log in to an existing account)
• Validate your work email address or Employee ID

Once complete, you can download the Calm app and log into your new account. Your Calm subscription gives you unlimited access to the full library of content at calm.com and in the Calm app. In fact, you can now share your Calm subscription with up to 5 additional devices with your same login credentials. Enjoy the perks of Calm with your family and loved ones – all while becoming happier and healthier together! Calm's mobile app elements are accessible to mobile assistive technology such as screen readers like VoiceOver for iOS and Talkback for Android and these devices' native live-captioning and subtitle capabilities. If you do not have this assistive technology on your device, you can use Calm's web app to utilize their assistive technology.

Sign up for one of Calm’s Live Employee Welcome Sessions to learn more.

Please note that Calm only shares aggregated user data. For more information, see their privacy policy at calm.com/privacy.

Visit the HR Benefits Calm website for more information and FAQs.

As announced December 22, 2021, to be fully immunized against SARS-CoV-2 and in compliance with the University's COVID-19 vaccination policy, faculty, staff and students who are accessing university facilities or programs are required to receive a vaccine booster shot.

All non-represented employees and students who are accessing campus facilities must provide certification of booster no later than February 4, 2022 or upon eligibility according to CDC guidelines.

All APC (Unit 4) represented employees who are accessing campus facilities must provide certification of booster no later than May 13, 2022, or upon eligibility according to CDC guidelines, whichever is later.

All CFA (Unit 3) represented employees who are accessing campus facilities must provide certification of booster no later than February 28, 2022, or upon eligibility according to CDC guidelines, whichever is later.

All CSUEU (Units 2, 5, 7, & 9) represented employees who are accessing campus facilities must provide certification of booster no later than Friday, April 29, 2022, or upon eligibility according to CDC guidelines, whichever is later.

All SUPA (Unit 8) represented employees who are accessing campus facilities are expected to provide certification of booster no later than March 31, 2022, or upon eligibility according to CDC guidelines, whichever is later.

All other represented employees are encouraged to obtain their booster as soon as eligible and input their certification. We will update you of specific timeline requirements after the meet and confer processes are completed.

You can schedule a booster appointment by visiting myturn.ca.gov.

On February 19, 2022, California Senate Bill (SB) 114, became effective. This bill provides employees up to 80 hours of supplemental paid sick leave for specific COVID-related absences. The 80 hours are pro-rated for part-time employees and exempt employees may only use the time in whole day increments. The leave time is retroactive to January 1, 2022 and is available for use:

• through September 30, 2022 for employees represented by UAPD, Teamsters, and UAW, and
• through December 31, 2022 for non-represented employees, and employees represented by APC, CFA, CSUEU, and SUPA.

Please note – updates may be made to these timelines for represented employees after the meet and confer processes are completed.

Qualifying Reasons for Leave Up to 40 hours (5 days) of SPSL can be used for the following reasons when employees are unable to work on site or telework:

1. Employee is subject to quarantine or isolation related to COVID-19, as defined by the State Department of Public Health, Centers for Disease Control and Prevention, or a local health officer who has jurisdiction over the workplace; or
2. Employee is advised by a health care provider to isolate or quarantine due to concerns related to COVID-19; or
3. Employee is attending an appointment for themselves or a family member to receive a COVID-19 vaccine or a vaccine booster (See limit on use of hours below.); or
4. Employee is experiencing symptoms, or caring for a family member experiencing symptoms, related to a COVID-19 vaccine or vaccine booster that prevents the employee from being able to work (See limit on use of hours below.); or
5. Employee is experiencing COVID-19 symptoms and seeking a medical diagnosis; or
6. Employee is caring for a family member who is subject to a quarantine or isolation order or guideline or who has been advised to isolate or quarantine by a health care provider due to concerns related to COVID-19; or
7. Employee is caring for a child whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.

Up to 40 hours (5 days) of additional SPSL can be used only for the following reason when employees are unable to work on site or telework:

8. Employee, or a family member that is under their care, tests positive for COVID-19. Employees do not need to exhaust the leave to which they are entitled to for reasons 1), 2), or 3), before using this additional SPSL. Employee will be required to provide positive test result for themselves or impacted family member to qualify for these 40 hours.

Vaccine or Vaccine Booster Time Limits For each vaccination or vaccine booster:

The total COVID-19 supplemental paid sick leave is limited to 3 days (24 hours) for each vaccination or vaccine booster. If the employee or their family member continues to experience symptoms related to the vaccine or vaccine booster beyond 3 days (24 hours) limit, the employee must provide verification from a health care provider upon request. The 3 day or 24-hour limitation applies to each vaccine or vaccine booster and includes the time used to get the vaccine or vaccine booster.

If you are interested in learning more about this leave type or if you would like to request personal time (sick, vacation, CTO) already used for the qualifying reasons to be converted to SPSL time, please contact your Benefits representative.

• For last names starting with A-K contact Cari Morgan, Leave of Absence and Workers Compensation Specialist at cari.morgan@csun.edu or 818-677-6510.
• For last names starting with L-Z contact Deborah Stewart, Leave of Absence and Workers Compensation Specialist at deborah.stewart@csun.edu or 818-677-3351.

Applicable MOUs:

The following Memoranda of Understanding may be the controlling document regarding this leave:

• APC/CSU Memorandum of Understanding Supplemental Paid Sick Leave (SPSL)
• CFA/CSU Memorandum of Understanding Supplemental Paid Sick Leave (SPSL)
• CSUEU Memorandum of Understanding Supplemental Paid Sick Leave (SPSL)
• SUPA/CSU Memorandum of Understanding Supplemental Paid Sick Leave (SPSL)

2022 COVID-19 Supplemental Paid Sick Leave Poster:

You can access a pdf version of the California 2022 COVID-19 Supplemental Paid Sick Leave poster pictured below, here.

The following are guidelines to assist you in hiring students during summer sessions:

• Summer session appointments may be made if the student has been enrolled for the current Spring semester, and is planning on attending in the Fall. 
• Students who graduate, and who are not admitted/enrolled for either the Summer or Fall semester, are not eligible for appointment as Student Assistants. The last day that a graduating student may work this semester is May 25th, the last day of the academic year. Also, Student Assistants will need to follow the 20 hours per week cap during that last week of the academic semester, regardless if they are finished with their finals earlier in the week.
• If a student is enrolled at least half time (six or more units for undergraduate students or four or more units for graduate students) cumulatively during all three Summer sessions, the student may be appointed as a Student Assistant. He/she may work up to, but not in excess of, 20 hours per week total in all positions. The CSU policy for Student Assistants limits their normal working hours to 20 per week during academic sessions.
• If the eligible student (see 1st statement above), is not enrolled, or is enrolled in less than half time for throughout all 3 summer sessions, they may work as a “taxable” Student Assistant (Job Code 1874) for the months of June and July.
• They may work up to a maximum of 40 hours per week, but may not be scheduled to work overtime. Overtime is defined as more than 40 hours per week. A schedule may exceed eight hours a day, provided the total for the week does not exceed 40 hours. Overtime should not be authorized, because the State Controller's Office will not issue payments to Student Assistants in excess of 168 hours for a 21-day pay period, or in excess of 176 hours for a 22-day pay period.

Reminder: Student Assistants are employees and, as such, need to have the termination/separation date provided to Payroll as soon as it is known for preparation of the final pay check/warrant. 

If you have questions regarding International Students and eligibility to work over the summer, please contact the International Exchange Student Center (IESC) for their review and clarification of the International Student’s status and eligibility to work.

Specific information for summer student employment options may be found in the “Summer 2022 Student Employee Hiring & Processing Workshop Guide” which can be accessed in the Managers & HR Facilitators’ Toolkit webpage beginning May 3.

Documentation and a copy of the Thursday, May 5th Summer 2022 Student Employee Hiring & Processing Workshop is available in the HR Toolkit under Student Employment

Did you know you can estimate your future Social Security benefit online at http://www.ssa.gov/?

The Social Security Retirement Estimator produces estimates that are based on your actual Social Security benefits. You can also apply for Social Security, check the status of your online application, and complete many other transactions by visiting the Social Security Administration Website.

Direct Deposit

Enjoy the convenience of having your monthly pay directly deposited into the bank account of your choice. New enrollment may take up to two pay periods to process, so please ensure your home address on file is also up to date. The following link provides information on Direct Deposit for CSUN employees: https://www.csun.edu/payroll/direct-deposit.

Completed forms can be mailed to:

Human Resources – Payroll Administration
California State University, Northridge
18111 Nordhoff Street
Northridge, CA  91330-8229

Cal Employee Connect

Cal Employee Connect (CEC) allows CSUN employees to securely view up to three (3) years of their earnings statements and W-2’s, along with personal information online. Cal Employee Connect reduces state costs and workload by providing a tool for all state employees to access their earnings information electronically.

The statements available in CEC provide continuity to the statements previously printed by the SCO. CEC offers a range of tools to help you view your earnings, including a feature to compare statements side-by-side.

To learn more about CEC and how to view pay warrant and W-2 information, visit Cal Employee Connect.

How to Report COVID-19 Cases or Potential Exposure

Please complete one of the following forms to report a case of COVID-19 or possible exposure to someone with COVID-19.

• Faculty & Staff Self-Reporting Form
• Manager Reporting Form (For managers to report employee and student employee cases)