Renewing a Temporary Appointment of an Employee

I. Approximately one month before a temporary hire expires, HR sends the department a Temporary Expiration Notification Form.

1. Complete the form and return it to HR at least two weeks prior to the expiration date of the current appointment.

2. If a temporary appointment expires or is accelerated, consider providing the employee with a two-week notice.

3. If the employee is separating from the University and not assuming another position within the University, complete a Separation and Clearance Form

4. If you are considering renewing an Emergency Hire on a temporary basis, please review the Emergency Hire Paramters.

II. Converting an Employee with Temporary Status to Permanent Status

The University is required to convert certain temporary employees to permanent status, according to certain collective bargaining agreements.  When you are notified by HR that an employee meets eligibility for this conversion:

1. Respond only if you want to end the temporary assignment or accelerate the separation. 

2. Include the Separation and Clearance Form

3. HR will process the action to convert the employee to permanent status as appropriate. This will happen automatically if you do not end the temporary assignment.