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Professional & Personal Development
Click through each link below to learn about various resources and updates. We invite you to regularly visit the Human Resources webpage at http://www.csun.edu/hr for more information regarding other important updates.
How well have your benefits choices fit your needs in the past year?
Do you know what your plan(s) covers?
Have your or your family’s coverage needs changed?
Open Enrollment will take place between Monday, September 20 and Friday, October 15th.
Remember, adding or making changes to your benefits as part of Open Enrollment is an easy online process via the eBenefits module in the CSUN portal. Changes made during Open Enrollment become effective January 2022.
Watch your mailbox, in-box, and the September Issue of HR News for more information!
Join us on
September 29, between 10 a.m. - 12:00 p.m.,
September 30, between 1:00 - -3:00 p.m., and
October 1 between 10:00 a.m. and 12:00 p.m.
for our Annual Benefits and Wellness Fair!
Join one day or all three.
Materials and vendors are available during each session.
Benefit Plan representatives will be virtually present to answer your questions. Join us to obtain information to assist you with your Open Enrollment selections. Visit our website in September to review an up-to-date listing of providers that will be in attendance. We look forward to seeing you, there!
Retiree Refresher | Presented by CalPERS
Date: Wednesday, August 18, 2021
Time: 11:00 a.m. (PT)
Duration: 40 minutes
Registration: https://www.calpers.ca.gov/cec-app/cec-ui/#/guest/webinar-register
Whether you're new to retirement or have been retired for some time, join us and get answers to common retiree questions concerning your retirement check, taxes, your CalPERS health benefits, and more. We'll also outline the importance of having a power of attorney on file.
Whether fulfilling our duties on campus as an essential service provider, or working remotely from home and preparing to return to campus, we all contributed to a successful year of providing services virtually to our campus and community. Making time to relax and refresh is important to both your physical and emotional well-being.
Please take a moment to ensure that your vacation balance as of January 1, 2022 is at or below your maximum carryover per your applicable bargaining agreement. You may view your leave balances online through the portal at www.csun.edu. Once in the portal, find the HR/Employee – Time & Attendance pagelet; click on View Absence Balances. Also, remember to consider your vacation accruals between now and December when calculating the number of hours you must use before January 1st. December’s accrual should be considered when calculating the year-end balance. For details concerning the calculation of your “Maximum Carryover Hours” refer to http://www.csun.edu/benefits/vacation. If you are not able to view your balances, please contact your department Timekeeper.
Special note for Faculty: After one (1) full year of employment, a California Faculty Association (R03) employee who accrues vacation [Full-time ten (10) month and twelve (12) month faculty unit employees] shall take at least forty (40) hours of vacation each calendar year. Any part of the forty (40) hours not taken during the calendar year shall be forfeited by January 1 of the subsequent year (Article 34.7).
Even if you're not near your maximum balance, avoid burnout and enjoy the stay-cation you've earned.
The annual University Payroll Calendar is a go-to resource for information on when pay warrants issue, when direct deposit is issued, monthly attendance and pay related processing information, and days that the University is closed for campus holidays!
You can access the 2021-2022 University Payroll Calendar and other helpful calendars and schedules at: http://www.csun.edu/payroll/payroll-calendars-schedules.
Wrapping Up Student Summer Employment
As we prepare for the new semester, we would like to remind the campus of some important guidelines for processing student employee appointments, such as the inactivation of the 1874 Summer "Taxable Student Assistant" Job Code.
For details, visit: https://www.csun.edu/sites/default/files/wrapping-up-student-summer-hires.pdf
Reminders for Student Employment and Scheduling
Semester Breaks
When school is not in session due to semester breaks (outside of the academic semester), continuing Student Employees may work up to a maximum of 40 hours per week, but may not be scheduled to work overtime. Overtime is defined as more than 40 hours per work week (work week is defined as Sunday through Saturday, even when pay period ends in the middle of a week). A schedule may exceed 8 hours a day provided the total for the work week does not exceed 40 hours. The Controller's Office will not issue payments to Student Employees in excess of 168 hours for a 21-day period, nor in excess of 176 hours for a 22-day period.
Academic Semesters
During the Academic Semester (please see CSUN campus academic calendar), Student Employees may work up to, but not in excess of, 20 hours per week total in all positions combined (NO EXCEPTIONS). Please remember to coordinate with the student and the other department(s) where there are multiple appointments.
Split Weeks
When the academic semester starts, or ends, in the middle of a work week it is a “split” week. The FIRST day of the Fall semester is Wednesday, August 19, 2020.
Total hours that can be worked in this “split” week scenario is 28 hours.
CSUN employees now have the opportunity to access pay check/direct deposit advice and annual W-2 information through Cal Employee Connect (CEC). CEC also allows employees to view up to three (3) years of their earnings statements and W-2’s, along with personal information. Cal Employee Connect reduces state costs and workload by providing a tool for all state employees to access their earnings information electronically.
The statements available in CEC provide continuity to the statements previously printed by the SCO. CEC offers a range of tools to help you view your earnings, including a feature to compare statements side-by-side.
To learn more about CEC and how to view pay warrant and W-2 information, visit Cal Employee Connect.
Because of the “connectedness” nature of our work and the volatility of the pandemic, we must share the responsibility of protecting ourselves and each other. A safe work environment is only possible when everyone participates.
All employees, whether currently working on campus, authorized to return this Summer or currently working from home, are required to complete an online course called “Returning to Campus Guide for Employees.”
The 23-minute online course provides information on CSUN’s COVID-19 guidelines and shared responsibilities, as well as strategies for limiting the spread of the disease.
Here’s a link to access the training directly:
From this link, select “Northridge” from the drop down and then sign-in with your CSUN credentials. Then select the “Start” button to view the training. For questions or issues with accessing the training, email CSU-Learn @csun.edu.
Whether working on campus continuously, or periodically, its important to remember and practice campus safety protocols when cleared to be on campus:
Visit the Fall 2021 Planning Gateway site for details and up to date information.
When reporting self or employee COVID-19 cases, the information will be provided to the Klotz Student Health Center for contact tracking, to Environmental Health and Safety for office sanitization and OSHA reporting, and to Human Resources for leave assistance.
As a reminder, all CSUN employees qualify for COVID Related Leave.
COVID leave time can be used for the following COVID-19 related reasons when an employee is unable to work or telework:
SB 95 allows for leave time from January 1, 2021 through September 30, 2021. Such time must be used in whole day increments. You can view and download an accessible version of the Expanded COVID-19 Related Leave poster here. CFA employees currently qualify for 80 hours of COVID Related Leave under SB 95.
Other bargaining units and non-represented employees Expanded COVID-19 Related Leave (ECRL):
UAPD (Unit 1) – 128 hours
CSUEU (Units 2, 5, 7, 9) – 128 hours
APC (Unit 4) – 128 hours
Teamsters (Unit 6) – 256 hours
SUPA (Unit 8) – 128 hours
UAW (Unit 11) – 128 hours
ECRL allows for leave time from January 1, 2021 through December 31, 2021. Note the hours are inclusive of the 80 hours under Senate Bill (SB) 95. The hours are pro-rated for part-time employees and exempt employees may only use the time in whole day increments.
If you are interested in learning more about this leave type please contact your Benefits Leave Specialist.
CSUN Faculty and staff approved to work on campus during Summer 2021 are eligible to participate in voluntary COVID-19 testing (at no cost). We have engaged a third-party vendor, Picture, by Fulgent Genetics, to increase our testing capacity and offer free, convenient at-home testing for employees as one of several initiatives in place to mitigate the spread of coronavirus.
Who is the Testing For?
For More Information and to Register:
In the interest of maintaining the health and safety of students, employees, guests and all members of campus communities, the California State University (CSU) intends to require faculty, staff and students who are accessing campus facilities at any university location to be immunized against SARS-CoV-2, the virus that causes COVID-19. This requirement will be conditioned upon full approval of one or more vaccines by the U.S. Food and Drug Administration (FDA), as well as adequate availability of the fully approved vaccines. This requirement will become effective at the beginning of the Fall 2021 term, or upon full FDA approval of the vaccine, whichever occurs later.
The Los Angeles County Department of Public Health is currently distributing the COVID-19 vaccine to residents in the following groups:
More information for LA County residents is available at the COVID-19 Vaccination Hub site.
Currently eligible workers may make appointments through their healthcare provider or as they become available through the Los Angeles County website at:
Dependent Re-verification (DRV) is the process of re-verifying the eligibility of your spouse, domestic partner, children, stepchildren, and domestic partner children (family members) enrolled for state health and dental benefits. Government Code section 22843.1 mandates re-verifying the eligibility of your family members. Government Code section 22959 authorizes extending this review to your family members enrolled for dental benefits.
The eligibility of your family members will be re-verified once every three years. The re-verification period is based on your birth month. Employees born during the following months are required to re-verify family members during 2021: January, April, July and October.
For those employees with birthdays in October, you do not need to send in the Dependent Eligibility Verification Affidavit mailed to you by CalPERS. As a sustainable and convenient alternative, you will receive an email from Adobe Sign allowing you to complete your required Dependent Eligibility Verification Affidavit and attach the required documents. Please complete and submit your required documents prior to October 1, 2021 order for your dependent(s) to continue receiving health coverage and avoid cancellation on 11/1/21.
For more information visit the following page: Health Care Dependent Re-Verification
The following information is provided for staff members responsible for transacting the hiring and processing of academic personnel.
The Fall 2021 Academic Personnel Hiring Memo will be available by August 2nd here. Following are some highlights:
Save the Date: Tune in Tuesday, August 3rd from 10:00 AM to 12:00 Noon for our Fall 2021 Webinar with Erick Cuevas!
Dates are:
